TIP - A very cool thing about TRIM is that it won’t get rid of spaces between words in a cell. We get into the habit of typing a space after every word when we type text into a document, and we forget not to do that when typing words into Excel worksheet cells. It’s a common mistake, by the way, to type those spaces. We get into the habit of typing a space after every word when we type text into a document, and we forget not to do that when typing words into Excel worksheet cells.īecause the Criteria (see the formula bar in the image ) looks for “Yes” – note by the placement of the quotation marks, it’s not looking for the word with a space before or after it – the votes entered as Yes_ (with the space typed by the person doing data entry) are not counted. We get into the habit of typing a space after every word when we type text into a document, and we forget not to do that when typing words into Excel worksheet cells looks for “Yes” – note by the placement of the quotation marks, it’s not looking for the word with a space before or after it – the votes entered as Yes_ (with the space typed by the person doing data entry) are not counted. Looks for “Yes” – note by the placement of the quotation marks, it’s not looking for the word with a space before or after it – the votes entered as Yes_ (with the space typed by the person doing data entry) are not counted. looks for “Yes” – note by the placement of the quotation marks, it’s not looking for the word with a space before or after it – the votes entered as Yes_ (with the space typed by the person doing data entry) are not counted. So why were 6 of the votes not counted? Spaces. But there were 25 responses, and 11 + 8 equals 19. The COUNTIF function tells us that 8 people voted Yes, and 11 voted No. Running TRIM on that column will solve the problem.Īs shown here, we’ve counted the Yes votes to a question that 25 people answered. If some of the cells in the column also contain a space – either before or after the word “Yes” – then those responses won’t be counted. Why are spaces so bad? Well, imagine you’ve set up a COUNTIF function to count how many Yes responses to a survey can be found in a given column. The TRIM function lets you get rid of spaces – the enemy of many functions that require criteria to be found within the data in order to complete their calculations. Rather than diving right in to the statistical analysis functions I want to share with you, we’re going to start with a series of functions that will help you make sure your data is free from extraneous spaces, are properly formatted for use in calculations, and therefore more useful to your data’s audience. First Things First: Cleaning Up Your Data the results of more subjective averagingĪll of these statistics make your data clearer, more accessible, and best of all, useful.These values are known as statistics, and they include: Why do I say “useless?” Because anyone viewing that data would be hard-pressed to draw any conclusions, understand the information, or take any confident action based on it without some attempt by you to show people what trends, commonalities, and anomalies can be found within the data. Without statistics, your Excel data would just be a sea of columns and rows, swimming with potentially useless words and numbers. In this article, we are going to look at how Data Analysis with Statistics can be done efficiently through the use of Microsoft Excel. Noble Desktop offers a range of Excel courses that cover these functions and more, catering to beginners through to advanced users.Familiarity with Excel and its data analysis functions can be valuable in a variety of careers, including data analysis, project management, and finance.Excel's RANK function can order data in ascending or descending order without having to sort the records.Weighted averages can offer more insight into data by considering the value of different data points.Statistics, including simple totals, averages, percentages, and data comparison values, can make data clearer and more useful.Excel offers a range of functions to clean up and analyze data, such as TRIM, which removes spaces from data, and CONCATENATE, which combines cells.Additionally, it provides skills that are valuable in a variety of careers, including data analysis, project management, and finance. Excel is a powerful tool for data analysis and statistics, offering a range of functions to help clean up and analyze data.
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